Home / Jobs / How To Apply For Save The Children Recruitment | February 2019

How To Apply For Save The Children Recruitment | February 2019

How To Apply For Save The Children Recruitment | February 2019

How To Apply For Save The Children Recruitment | February 2019

Save the Children has gradually become a household name in Nigeria. We remain the leading independent organization for children in need, with programs in over 120 countries, including the United States.

We fight for their rights. We help them fulfil their potential. Save the Children is working in Nigeria because one in five children in Nigeria dies before their fifth birthday.

Around 40% of children miss out on school and have to work to survive while nearly 2 million children have lost one or both parents to an AIDS-related disease.

We are recruiting to fill the position below:

Job Title: Supply Chain Officer

Job ID: 1900008W

Location: Ogoja, Cross River

Employee Status: Fixed Term

Role Purpose

  • The Supply Chain Officer is responsible for managing Procurement processes to ensure effective, transparent and accountable support to the Save the Children program in Cross River State.
  • Under the supervision of the Field Manager to ensure adequate consideration for coordination of supplies deliveries and planning of program implementation.
  • Provide technical advice and guidance to program/support teams on procurement of goods and services and on best procurement practices. Anticipate procurement bottlenecks and resolve them ahead of issues.

Key Areas of Accountability

Procurement and Supply:

Transport & Fleet:

  • Managing and tracking of all vehicles on the fleet, including movement planning and day-to-day allocation.
  • Manage, maintain and repair vehicles in safe and efficient working order.
  • Ensure that vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule.
  • Responsible for administering litigations and traffic offenses.
  • Ensure vehicles have current and lawful documentation.
  • Manage service agreements related to vehicle maintenance and fuelling. Monitor fuel consumption and submit monthly reports.
  • Receive travel requests, and maintain trip schedules and Staff Movement Board.
  • Liaise with airlines for flight travel ensuring value for money. Coordinate with incoming and outgoing travellers on pick up and drop times ensuring drivers are briefed of movement plans.
  • Ensure safe and secure accommodation is arranged for travellers. Ensure best value for money and that travellers are clearly informed well in advance.

Asset & Facility Management:

  • Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals.
  • Oversee the issuance and return of assets to/from staff.
  • Ensure good condition of assets, and maintain asset condition reports.
  • Ensure leased properties are in good habitable conditions. Overseeing repairs on these houses, liaising with the caretaker and landlord where necessary.
  • Establish and maintain a list of contact details for preferred service providers including carpenters, electricians, plumbers, generator services and builders and make this list available to staff.
  • Report any defective equipment or service. Check on running costs with Finance to ensure no misuse occurs.
  • Ensure the data network (internet) is operational and cost effective. Report any defective IT or office equipment to the Field Manager.

TIM and Stock Management:

  • Enter all new items purchased in SCI TIM software and ensure reconciling with Stock/Assets register.
  • Manage and maintain the physical warehouse and TIM online warehouse.
  • Ensure quarterly stock check and reconciliation.
  • Ensure all stock and assets purchased are entered in TIM and TIM generated GRN is used for payment.
  • Ensure all program stock are released through TIM and accompanied with a waybill to Beneficiaries/point of usage.
  • Ensure the BHs and the Country Office TIM focal person are informed about all expired, expiring SOF and other irregularities or discrepancy in TIM respectively.

Procurement and Supply:

  • Oversee procurement requirements of the Field Office; implement procurement as per approved guidelines, procedures and forms (Purchase Requests, Purchase Orders, Goods Received Notes, Service Completion form etc.).
  • Check the availability and prices of requested items in the local market; liaise with country office if procurement must be conducted there.
  • Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date which they are expected to be supplied to the projects.
  • Prepare monthly summary reports on the procurement and logistics support functions, identifying problems in operations and solutions proposed.
  • Monitor procurement and logistics support costs in liaison with the Field Accountant to ensure that expenditures remain within approved budgets.
  • Ensure the office is well stocked with necessary supplies stationeries and other consumables.
  • Oversee all arrangements for meetings and conferences as required ensuring these are delivered to a high quality and cost effectively.
  • Updates and Manages the Procurement tracker at the field level.
  • Updates and manages the contract tracker at the field level.

Communication and Security:

  • Ensure adherence to communication protocol at field level.
  • Ensure that all communication systems in Field Office are maintained and staff trained in their proper and effective use.
  • Report all security incidents in writing in a timely manner.
  • Ensure that all equipment and supplies in Field Office are maintained in a safe and secure manner.

Coordination:

  • Maintain and regularly update current contact database of other INGO organizations, donors and embassies.
  • Maintain and where necessary develop shared electronic & manual files to ensure easy access to information.
  • Co-ordinate and maintain the SCUK resource centre documentation system: receiving and filing official documents, publications, manuals, text and other materials in an easily retrievable manner and ensuring the security of all materials, text and documents in the centre.
  • Manage the diaries of the Base Managers where required.
  • Ensure the regular collection and dissemination of the mail and courier.

Administration & Reports:

  • Maintain all logistic files in an organized, accurate and up to date manner.
  • Line manage, coordinate, monitor and guide the work of the drivers, cleaners and guards and any other logistics support by managing performance on an on-going basis.
  • Produce weekly procurement tracker and send to programmes and country office.
  • Produce logistics site report, vehicle and generator cost performance report.
  • Update Asset Register and send to country office every month.
  • Update the vehicle cost schedule and produce regular vehicle performance and cost reports and send to country office once per month.
  • Comply with all relevant Save the Children policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies.
  • Work in close collaboration with the finance and administration departments to ensure effective operations and strong team spirit.
  • Carry out any other tasks required by the line manager.

To apply, interested and qualified candidates should click Here

Job Title: Finance Assistant

Ref No: 1900008S

Location: Ogoja, Cross River

Employee Status: Fixed Term

Role Purpose

  • The Finance Assistant has oversight responsibility to manage the receipts and disbursement of funds. He/she will provide support to the finance unit.

Scope of Role
Fund Disbursement:

  • Writing of Cheques as approved by relevant budget holders and finance
  • Maintain proper filing and easy retrieval of finance documentation
  • Perform Bank related activities (Pick up Bank Statements, collect office running cash, etc.)
  • Conduct weekly and month end cash counts with support of the Finance Officer
  • Payment of participants and other SCI cash payments out of the office

Cash Flow:

  • Maintain petty cash with strong supervision from the finance officer
  • Daily update & maintain manual cash book
  • Maintain optimum cash balances and advises the Finance Officer for cash replenishment
  • Financial Information And Other Support Functions
  • Assist during audit to retrieve all relevant documents for audit exercise
  • Assist others requiring information on transactions to retrieve relevant payment vouchers and documentation for their use

Others:

  • Preparing Tax, NHF, and pension payment schedules and cheques to be remitted to the Tax authorities and the various pensions’ administrators
  •  Any other duties as assigned by the supervisor or line manager

Working Contacts:

  • Internal: Budget-holders, bank signatories and staff.
  • External: Auditors, Bank, Government bodies, include regulatory agencies.

Skills & Experience

  • Bachelor’s Degree in Accounting or its equivalent
  • Ability to work under pressure
  • Experience in computerized and accounting systems

To apply, interested and qualified candidates should click Here

Job Title: Field Manager

Job ID: 1900008X

Location: Ogoja, Cross River

Programme: Humanitarian

Employee Status: Fixed Term

Contract Duration: 10 months

Role Purpose

  • To assume responsibility for the overall management of the field office. This includes overseeing programme activities support functions, such as Finance, Administration, HR, Logistics and Security, all Field staff, security policy, and managerial representation of the Save the Children International.
  • The Field Manager will be responsible for the day-to-day management of Save the Children’s Programme in Cross River and Benue States.
  • This includes responsibility for ensuring integrated, high quality program delivery and a safe and effective presence of Save the Children in Cross River and Benue States, oversight and ultimate responsibility for the timely delivery of WASH projects as well as maintain effective relationships with all other key players in the area (NGO, UN, and governmental) to ensure effective coordination of activities and ability to implement.
  • S/he is also responsible for the efficient and effective operation of support services – Logistics, Security, Finance and Human Resources/Administration.
  • In coordination with the, Country Director, Director for Program Operations, Humanitarian Director and other senior staff, s/he has overall responsibility for safety of staff and security of staff and operations in the field site.
  • S/he is responsible for team leadership, human resources management, oversight of all programs, and management of SC facilities and assets in the locality.

Key Areas of Accountability

Oversees Save the Children’s programs and operations in Cross River and Benue States:

  • Manages the financial, administrative, logistics, IT, and other operational aspects in the field site.
  • Supervises Program Managers based in the field office, providing managerial guidance and support, and ensuring effective communication and coordination among programmes, including ensuring integration where appropriate.
  • Ensures effective performance and coherence of the staff team through holding regular meetings and implementing regular training, support, and performance evaluation of staff.
  • With support from Human Resources in Abuja, ensures sufficient staffing to perform all programmatic and operational responsibilities.
  • Participates in developing the program strategy for Save the Children in Nigeria and in setting policies relevant to field operations.
  • Ensures compliance with donor requirements.  Supports development of proposals and reports for donors and others.  Facilitates donor and other visits as requested.
  • Ensures effective representation and coordination with local government, communities, and NGO partners.
  • Maintains effective implementation of security guidelines and reporting.

Leadership and overall management:

  • Ensure vision, mission and values of Save the Children are clearly and properly understood and upheld by all staff in Cross River and Benue states.
  • Maintain Save the Children’s organizational and operational policies and procedures in the Cross River Field Office. This includes Code of Conduct, Child Safeguarding Policy, Fraud Policy, the Minimum Standards of Humanitarian Relief, etc.
  • Responsible for the overall management and supervision of programme, finance, logistics, HR, and administration functions in the Cross River humanitarian response Office.
  • Maintain awareness on legal cultural/traditional issues and ensure these are considered in the implementation of the programme if required and relevant.
  • Monitor the operating context, identifying changes to the context, identifying constraints and challenges and taking relevant actions in consultation with the Humanitarian Director, and Programmes Staff.

Management of Programme Implementation:

  • Facilitate and coordinate implementation of planned activities, providing support to ensure high quality of implementation.
  • Bear ultimate responsibility for ensuring planned activities are implemented according to the operational plans and budget.
  • Ensure an integrated approach to programme implementation in order to maximize resource utilization and synergy.
  • Ensure that all activities are in compliance with Save the Children’s and donor requirements, regulations and policies; and as per the approved plan/proposal.
  • Facilitate and coordinate with Humanitarian Director, Director of Programme Operations, Director of Program Development and Quality to ensure technical support and capacity development of programme staff in Cross River state.
  • Work closely with Programme Advisors to ensure teams receive the necessary support to deliver quality programmes.

Monitoring, Reporting and Learning:

  • Work closely with Monitoring, Evaluation, Accountability and Learning advisors to build field staff capacity.
  • Ensure monitoring systems and procedures as well as documentation and information management systems are being utilized properly and projects are regularly monitored in Cross River and Benue states.
  • Responsible for the enforcement of reporting requirements and procedures for grants and timely submission of reports to Humanitarian Director,  thematic Program Advisors, Director of Program Operations, Director of Program Design and Quality, Director of Finance for all projects implemented in Cross River and Benue States.
  • Facilitate and coordinate the preparation and provision of information and data to Learning and Development Unit for quarterly and annual reports of the country programme.
  • Collate and produce monthly reports and weekly SITREPS.
  • Ensure that all reports (i.e. logistics, HR and finance, donor as well as program) are of good quality and produced timely and sent to the appropriate authority at Abuja.

Administration and Management of Support Functions:

  • Ensure proper control and usage of Save the Children assets and funds in Cross River and Benue states providing direct oversight on finance, logistics, HR and admin functions
  • Ensure the programme in Cross River and Benue provide value for money
  • Work closely with the logistics department to coordinate and follow-up on the procurement and delivery of goods and services for the programme and the programme offices.
  • Provide the key communication link to the head office and other field offices to share learning, secure appropriate support and update them on progress of the work underway.

Budget Follow up and Ensuring Financial Compliance:

  • Accountable for management and monitoring of assigned budget in his/her capacity as budget holder.
  • Ensure the effective compliance of Save the Children and donor finance and grant procedures and requirements.
  • Coordinates and facilitates the work of the finance team in the Cross River humanitarian office.
  • Ensure the financial reporting and forecasting to the country office is accurately and efficiently carried out within the right timeframe.
  • Work with the finance department and Senior Finance Manager to ensure accurate budget control for financial management at the field in line with project/grant proposals.
  • Facilitate and coordinate the preparation of cash flows and budget phasing in of projects to be implemented in Cross River humanitarian office.
  • Facilitate and coordinate budget revisions for projects/grants as required.

Human Resource Development and Management:

  • Build a high performing team in Cross River and Benue states who deliver results for children and refugees.
  • Ensure staffing levels, management structures, and personnel processes are appropriate and effective to enable the smooth implementation of the programme, including appropriate recruitment and induction processes.
  • In collaboration with the HR/Admin officer, guide and support staff in their development, planning succession, and taking prompt action to address issues of underperformance and other issues impacting on professional conduct or implementing duties and responsibilities.
  • Ensure staff in Cross River and Benue receive regular support, supervision and performance appraisals in line with HR procedures and protocols.
  • Ensure the Save the Children Child Safeguarding Policy is understood by all staff in Cross River and Benue and that it is integrated into all aspects of the teams’ work.

Representation of Save the Children in the field region:

  • Represent Save the Children in Cross River and Benue in relation to programme implementation and maintaining a strong link with community leaders, government, NGOs and UN organizations in the area.
  • Establish and maintain contact with all key actors as relevant for the programme implementation – military, government, UN, NGOs and partners – and establish mechanisms for contacting local community organizations in line with key thematic areas of work and assess capacity/resources to respond.
  • Advocate on the issues and rights of children in Cross River in order to improve policy and practices.

Safety and Security Management:

  • Serve as the overall security focal point for the area of operation.
  • With support from the safety and security officers, provide regular updates and analysis of the security situation of the Area of operation to the Deputy Director of Programme Operations, Head of Safety and Security, National safety and Security Manager and the Country Director as appropriate.
  • Assist the safety and security officers’ in the development of security procedures and protocols for the field and sub offices under the Area of Operation and ensure an understating and adherence of the same.
  • Have an overview of the political and security context in field locations and how their changes may affect the programme’s work and ensure that this is communicated regularly to the Senior Management Team.
  • With the Safety and Security Officers develop and implement effective safety and security procedures ensuring that these are updated and revised at regular intervals and that new programmes are built around security considerations.
  • Take a lead role in monitoring the security situation in Cross River and Benue States and update and implement Save the Children safety and security policies and procedures.
  • Ensure security plans and guidelines; mitigation and contingency are in place, and regularly reviewed and are upheld.

Desirable

  • Experience of working and living in Cross River in similar role or context
  • Good knowledge of the environment and context of the Cameroonian refugee situation in Nigeria
  • Specific experience of working in consortia projects.

To apply, interested and qualified candidates should click Here

Job Title: Procurement Assistant

Job ID: 1900008T

Location: Ogoja, Cross River

Employee Status: Fixed Term

Role Purpose

  • To Coordinate Vendor Payment between procurement and Finance team, ensure vendor timely payment Support admin procurement and serve as field office interface with country office log team Respond efficiently and quickly to purchase requisitions, and follow up, maintain record of supplies.
  • Ensure that the items bought match the request, and are of good quality, reliable, appropriate and at a reasonable price.

Key Areas of Accountability

  • Ensure procurement is done in accordance with SCI Procurement Policy and Procedures.
  • Maintain file index (soft Copies/hand copies) for all purchases by category, grant and location.
  • Respond to queries in a professional and timely manner in respect of status and delivery of goods to locations/programs.
  • Check goods on arrival to ensure correctness of order and that it agrees with packing list/invoice before goods are handed over to programme or Ware houses officer.
  • Adhering to all the necessary procedures as stipulated in the office procedures manual SC policies and donor regulations.
  • Support the pre-qualification of service providers as provided for in the Procurement Manual.
  • Issuing PO for service providers as provided for in the Procurement Manual to ensure goods and services are acquired at competitive prices.
  • Record all incoming goods, their dispatch and timely delivery to projects. Ensure complete documentation of procurement actions consistent with SC Nigeria policy is kept on file.
  • Maintain the procurement file and ensure that it is up to date with all documentation and information relating to any procurement under taken.
  • Produce weekly basis, the Procurement Tracker
  • To collect the Procurement Request from the Program and field offices
  • Based on SCI procurement manual, issue POs to vendors and follow up with delivery#
  • Update the supplier data base based on SCI standard

Communications:

  • Communication with vendor or suppliers
  • Produce regular update on PR received from Program and field offices

Other Activities:

  • Organized procurement review meeting with programme.
  • Any other tasks as may be required by supervisor

Qualifications and Experience

  • Level of Education – B.Sc/HND in any related discipline.

Essential:

  • Diplomacy, tact and negotiating skills.
  • Team-working skills.
  • Flexibility under pressure and in response to changing needs.
  • Attention to detail and excellent numeracy.· Good experience in: purchasing, with good negotiating skills.· Ability to keep clear and concise records.
  • Commitment to SCI child safeguarding policies, equal opportunity and gender policies.
  • Commitment to humanitarian principles and with the aims and objectives of SCI

Desirable:

  • Experience in procurement/Logistics Management.
  • Logistics training or qualification as an added advantage.
  • Experience and good team work (integration).
  • Good written and spoken English required.

Working Conditions:

  • Ability and willingness to travel to projects and stay in basic conditions when necessary

To apply, interested and qualified candidates should click Here

Job Title: Water, Sanitation and Hygiene Manager

Job ID: 1900008U

Location: Ogoja, Cross River

Programme: Humanitarian

Employee Status: Fixed Term

Role Purpose

  • Save the Children’s origins lie in emergency response, and this has remained central to our work ever since. Our approach integrates our emergency and development work, through the medium of our country programmes. With the increasing frequency and severity of emergencies world-wide the organisation is increasing its capacity to support programmes in both sudden onset and chronic emergency situations.
  • The WASH Manager will support SCI WASH activities in the Cameroon refugee response. The WASH Manager will be expected to lead on sectoral assessments, programme design and budgeting, coordination, and support fundraising, recruitment and procurement in the WASH sector. The post holder will be expected to mentor and build the capacity of existing country programme WASH staff.

Key Accountabilities

  • Lead work in the UNHCR funded WASH response
  • Lead on WASH technical assessments in coordination with other SCI thematic areas and/or other external sector agencies, ensuring assessment findings are documented and that all assessments include a specific analysis of children’s needs.
  • Critically appraise designs and activities to improve impact and ensure safety for all beneficiaries, with special consideration made for the most vulnerable. Use consultations with user groups to guide findings and conclusions.
  • Develop WASH sector response plans and master budgets and contribute to Save the Children’s overall response strategy.
  • Provide technical checking of designs and hygiene promotion programmes as necessary, and proactively promote high quality WASH technical approaches within the humanitarian country programme.
  • Support the development of high quality concept notes and proposals.
  • Provide leadership and management to all aspects of program planning, implementation, quality and accountability.
  • Manage the WASH programme implementation, including financial management, to ensure timely delivery of programme activities (for example, monitoring against log frames, individual performance management work plans).
  • Prepare timely programme and donor reports on project activities in compliance with internal Save the Children requirements and any relevant external donor requirements.
  • Working closely with the HR team, identify WASH staffing needs for emergency programmes, and ensure rapid recruitment, induction and training of new staff. Additionally identify appropriate personnel to conduct any surveys or studies, and act as direct supervisor of any chosen consultant.
  • Identify WASH programme supplies needs and coordinate with the logistics team to put in place a sensible phased procurement plan.
  • Working closely with the Accountability lead put in place accountability activities for your thematic area, ensuring that feedback from all relevant stakeholders is considered in WASH programme design.
  • To ensure that the minimum standards of humanitarian relief are maintained in accordance with the Sphere Charter and Red Cross Code of Conduct.

Human resources management:

  • Manage and support the team under his/her responsibility and assess the performance of personnel under his/her direct supervision,
  • Oversee development of technical training material that will improve aspects of WASH work within Save the Children, at country level.

Representation & Advocacy & Organisational Learning:

  • Ensure that Save the Children’s work is coordinated with efforts of other agencies and Government, and take a leadership role within Interagency sector fora, such as the WASH cluster, ensuring the specific needs of children are being addressed. This may involve taking the lead in WASH cluster working groups at national level.
  • Take steps to document lessons learned, from the WASH programme, for wider dissemination.
  • In collaboration with the Humanitarian Technical Unit and Thematic Team, feed in learning, experiences and evidence to relevant global advocacy objectives.
  • To identify opportunities and material to contribute to WASH communications and media work, acting as a spokesperson when required.

General:

  • Deliver high quality results in line with the terms of reference agreed in advance – to do this in a way which maintains the reputation of the WASH team and SCI.
  • Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

Person Specifications

Essential:

  • Prior experience of working within a programme management role within a complex country programme in an emergency response or fragile state
  • Education to Masters level in Water Engineering, or a related subject, or equivalent field experience
  • Strong experience in Community Based Participatory Approaches, PHAST, social marketing, etc.
  • Previous experience of managing a WASH team level
  • Previous experience of WASH project management and programme coordination, implementing WASH programmes within donor constraints, on time and within budget
  • Strong budget and grant management experience, preferably managing multiple funding sources
  • Experience of and commitment to working through systems of community participation and accountability
  • Demonstrated monitoring and evaluation skills
  • Ability to work both in an advisory and a hands on implementation capacity
  • Proven capacity to supervise, train and coach staff in WASH technical skills
  • Experience of representation and ability to represent SCI effectively in external forums.
  • Experience of preparing successful funding proposals for donors
  • Ability to write clear and well-argued assessment and project reports
  • Excellent communication skills
  • Strong influencing skills and experience in advocacy
  • Politically and culturally sensitive with qualities of patience, tact and diplomacy
  • A high level of written and spoken English
  • The capacity and willingness to be extremely flexible and accommodating in difficult and sometimes insecure working circumstances.
  • Commitment to the aims and principles of SC. In particular, a good understanding of the SC UK mandate and child focus and an ability to ensure this continues to underpin our support

Desirable:

  • Experience of working and living in Nigeria (Southr Nigeria preferred)
  • Experience working in Acute Watery Diarrhoea and WASH emergency response
  • Experience in a protracted emergency context
  • Experience working on WASH programmes in a transitional camp context
  • Specific experience of designing and managing WASH projects
  • Specific experience of working in consortia projects.

To apply, interested and qualified candidates should click Here

Job Title: Human Resources and Admin Assistant

Ref No: 1900008V

Location: Ogoja, Cross River

Employee Status: Fixed Term

Role Purpose

  • To provide administrative support and assistance for the development and management of Human Resources functions, for the development and maintenance of policies & procedures, for ensuring the health and safety of staff and for the promotion of the Child Safe Guarding Policy

Key Areas of Accountability

The scope of this role will include:

Human Resources:

  • Maintaining leave-tracking sheet and performance review schedule.
  • Support in maintaining an updated personnel files in line with HR best practice standards.
  • Support the HR Coordinator in compilation of payroll related documents
  • Maintain proper and accurate records /inventory of Office supplies distribution and usage by each HR team member.
  • Organize central HR files.  Ensure documents are stored in an easy to access and understandable system.  Update and circulate the filing list regularly to HR team members
  • Process for payments to consultants and vendors for HR related expenses
  • Photocopying of documents when required
  • Ensure compliance with all relevant Save the Children policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies
  • Manage the scheduling and logistics of all interviews between candidates and the office.
  • Prepare candidates for interviews with office by providing detailed information on the location, job descriptions, and methodology.
  • Participate in the preparation for induction for new staff on the global and national policy guidelines and procedures
  • Provide administrative support to supervisors to arrange training opportunities for staff.
  • Ensure a timely and proper filing of all HR related documents and support in collecting and updating staff information

Administrations/Office Communications:

  • Welcome and receive visitors to the office.
  • Receive, collate and send letters and correspondence to field offices and partner offices.
  • Manage the diaries of the state team lead where required.
  • Maintain a general document-filing system.
  • Manage calendars and arrangement of meetings for the Cross River office
  • Ad hoc typing, scanning & photocopying for Staff
  • Co-ordinate and maintain the SCI resource centre documentation system: receiving and filing official documents, publications, manuals, text and other materials in an easily retrievable manner and ensuring the security of all materials, text and documents in the centre.
  • As delegated, to oversee minor repairs in the office
  • Assist the HR Coordinator in establishing and maintaining a list of contact details for preferred service providers including carpenters, electricians, plumbers, generator servicers and builders and make this list available on request.
  • Managing incoming and outgoing post.
  • Disseminate formal communications to staff.
  • Maintain current contact database of other INGO, Partners, Government, Embassies and Donor organisations.
  • Ensure that all equipment and supplies in Field Office are maintained in a safe and secure manner.
  • Ensure the staff movement board is well maintained and up to date.
  • To act as a cover for logistics functions in the field office in the absence of the Logistics/Admin Officer.
  • Assist in the production and publications of all SCI official text, reports and other materials.
  • Ensure the office is well stocked (procurement and monitoring) with necessary supplies stationeries and other consumables as well as maintaining and updating store records
  • Manage the procurement and distribution of Mobile phone cards to staff
  • Monitor and supervise the activities and performance of the office cleaner(s) and security personnel.
  • Ensure the First Aid kits are stocked and replenished with genuine drugs
  • In collaboration with line manager make arrangements for meetings and conferences as required ensuring these are delivered to a high quality and cost effectively
  • Facilitate flight bookings for staff with the Country office Admin Assistants
  • Ensure accommodation is arranged for travellers (based on request). Ensure best value for money and that travellers are clearly informed well in advance of the booked hotel(s)

Other:

  • Other ad hoc tasks as requested by Line Manager

Working Conditions

  • Ability and willingness to travel to projects and stay in basic conditions when necessary

To apply, interested and qualified candidates should click Here


Note

  • We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
  • Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children.
  • We undertake rigorous procedures to ensure that only people suitable to work with children are allowed to join our organisation and all candidates will, therefore, be subject to this scrutiny.
  • We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

Application Deadline 15th February, 2019.

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